You are not alone if you find HR administration to be complex and time-consuming. Your Human Resources function encompasses many different areas including but not limited to interviewing, hiring, on-boarding of new hires, communicating and administering benefits, managing performance, managing time off and leaves of absence, safety reporting, disciplinary action and termination. These activities require employers to design and establish policies, procedures and practices that will allow the Company maximum flexibility in decision-making and action as well as insure compliance with all applicable federal and state regulations, and protect the rights of employees.

The HR Process Administration Manual can help make administration of all Human Resources activities simple, clear and easy to understand. This reference Manual will enable the organization to administer its HR processes fairly and consistently.

Benefits of the HR Process Administration Manual

  • Documentation of the HR processes to ensure fairness and consistency in administration;
  • Peace of mind that comes from having an reliable, comprehensive resource available as a reference; and
  • Backup for HR administration in the event of a planned or unplanned absence of the person managing HR responsibilities for your organization. 

HR Process Administration Manual

The HR Process Administration Manual developed by KTB Resources Ltd. provides a comprehensive, practical, step-by-step “How To” approach to documentation of core HR processes customized to your organization so that anyone who finds it necessary to handle HR activities has a reliable resource at their fingertips. The package includes the following:

  • Recruiting and Hiring Process
    • Personnel Requisition
    • Application for Employment
    • Interviewing Guidelines and Questionnaire
    • Reference Checking
    • Offer of Employment
    • Candidate Notification
  • Recruiting and Hiring Process
    • Accurate completion of I-9 Form
    • Filing Guidelines
  • On-boarding / New Hire Orientation
    • New Hire Orientation Checklist
    • Benefits Summary
    • Benefits Orientation Checklist
    • Compliance-Related Notices Required
      • MN Access to Personnel Files Notice of Rights
      • EEO and Prohibited Harassment Annual Notice to Employees
      • Notice of COBRA Rights to Employees
      • Notice of HIPAA Rights to Employees
      • USERRA (Military Leave) Notice of Rights
  • Family Medical Leave, Minnesota Parenting Leave and/or Military Leave Administration
    • Medical/Parenting Leave of Absence Policy
    • Medical/Parenting Leave of Absence Process
    • Employee Request for Medical/Parenting Leave
    • FMLA Leave Notice of Eligibility and Rights & Responsibilities
    • Certification Form:
      • Certification of Health Care Provider for Employee’s Serious Health Condition
      • Certification of Health Care Provider for Family Member’s Serious Health Condition
      • Certification of Qualifying Exigency for Military Family Leave
      • Certification for Serious Injury or Illness of Covered Servicemember for Military Family Leave
    • Medical/Parenting Leave Designation Notice and Employer Response
    • Medical/Parenting Leave Letter to Employees
    • Return to Work Fitness for Duty Letter to Health Care Professional
    • Medical/Parenting Leave Summary
    • Medical/Parenting Leave Tracking Procedures
  • OSHA Reporting
    • OSHA Reporting Log
    • OSHA Annual Reporting Process
  • Termination
    • Termination Process — Voluntary and Involuntary Terminations
    • Managers Checklist for Recommending Termination
    • Employee Resignation Notice
    • Employee Authorization to Release Information Form
    • Termination Process and Separation Checklist
    • Termination Letter to Employees
    • Exit Interview Questionnaire

The HR Process Administration Manual can be purchased either on a total package price basis or on a per module basis. The cost includes a one and a half (1 1/2) hour training session on administration of each of the individual core processes for up to five (5) designated Company representatives.

Contact Katie Birthler at 763-559-4875 or via e-mail at to obtain a pricing proposal and to schedule the design and development of customized HR Processes for your organization today.

Expert Associates: